Office Supervisor

MAC Incorporated

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Office Supervisor Clackamas, Oregon
Job Ref:

JOB DESCRIPTION: Office Supervisor 
Clackamas, OR

Position Purpose:

The Plant Office Supervisor is responsible for all financial requirements at the plant level. They organize the plant workflow and accountabilities to ensure that Supply's Internal Control Policies and Procedures are met. Supervise office staff responsible for A/P, Sales order processing, payroll, and inventory management functions.
Function as a liaison between the Plant and Corporate divisions. Support cascading financial activities including development and distribution of various reports.
Conduct training for the plant staff and hourly associates as required and other administrative duties that may arise.

Key Responsibilities include, but are not limited to:

Understand and implement Supply's Internal Control Procedures and Accounting policies
Communicate Internal Control Policies and Procedures to all impacted parties in the plant and ensure that policies are followed
Ensure staff functions comply with segregation of duties requirements
Review period and quarterly reporting requirements for Sarbanes-Oxley
Identify, document, and resolve issues such as pricing discrepancies and labor coding
Supervise and direct work of office personnel
Oversee the ordering and maintenance of supplies and equipment for office
Participate in the development of the Annual Operating Plan (AOP) and monthly forecasting
Coordinator for period close process, cascading financials, and data gathering requirements for VPM and M&W reporting
Ensure proper accruals are established at period close
Supervise A/P, Sales Order Processing, and Payroll functions
Manage preparation of government (Federal & State) reporting documents
Analyze M3 daily yield and variance reports (e.g. waste and labor)
Analyze Scorecard and M&W reports
Develop financial training materials for plant associates (EAV program)
Evaluate customer complaints and investigate unauthorized customer deductions (Public and Retail)
Complete and deliver performance evaluations for direct reports
On-board new hires (coordinate training, ensure all new hire documents completed)
Manage daily movement and payment for raw milk and prepare all regulatory reports


Business Degree (4 years) preferred; strong emphasis in Accounting and Management
Office Supervision/Management (3+ years)
General accounting, budgeting required (5+ years preferred)
Inventory reporting and analysis
Strong understanding of internal control procedures and requirements
Strong analytical skills
ERP experience
Managing/Developing staff
Strong oral and written communication skills
Time Management
Strong Advanced Excel knowledge, Access, PowerPoint, MS Project, and Word

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