Maintenance Planner

MAC Incorporated

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Maintenance Planner Cape May, New Jersey
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Job Title: Maintenance Planner                
Department: Maintenance                 
Reports to: Maintenance Superintendent 

The Maintenance Planner is responsible for assisting the Maintenance Manager and the Maintenance Superintendent in all activities deployed from the maintenance department, including the ability to interact with the other departments to achieve team planning and scheduling. The Maintenance Planner is responsible for all KPI and metrics reporting, these reports includes but not limited to work order progress & completion, PM’s scheduling, and completion. The position includes building the PM, PdM and CI programs in the SAP maintenance system to include all the assets to maintain the facility. The position must facilitate the department’s requirement to be a high-performance team through means of positive actions and attitudes to support the end result. The end result being products produced on time, within specifications, and at the least cost. Manufacturing World Class Principles are to be utilized in all aspects of the position. To perform this job successfully, an individual should have knowledge of; maintenance operations and repairs, understand safe food practices such as HACCP, GMPS and workplace safety as these are integral parts of any maintenance plan. In addition, should have experience with Windows, MS Office including Excel, Word, 
Outlook and SAP Preventive Maintenance.

The duties of this position are those described below. This job description does not state or imply that the duties listed are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management.

Essential Duties and Attributes These duties directly and substantially serve to achieve the purpose of the position.
•    Review work requests in the form of work order notifications, written requests, and “action lists” for significant information and priority.
•    Conduct field walk downs to identify and document job requirements.
•    Identifies specific safety hazards that will be encountered in the performance of the proposed work.
•    Makes safety procedures, including LOTO procedures available to technicians. Ensures that all safety procedures are incorporated into the job plan.
•    Estimates required hours on work order tasks, total work order durations and skills required to perform the task.
•    Plans jobs with appropriate level of detail for the given skilled trades workforce.
•    Determines and includes QA, environmental and regulatory requirements on jobs.
•    Gathers necessary engineering or technical documents, specifications and drawings.
•    Writes clear and concise work procedures.
•    Determines and requests for parts required to perform the work.
•    Compiles information gathered above into a job package that is ready for technicians and reviews critical steps.
•    Create approved work orders in SAP PM.
•    Output and issue Preventive Maintenance work orders (PM04).
•    Schedule all maintenance work orders, including Preventive Maintenance, based on priority, equipment availability, and materials availability.
•    Maintain the open work order list for status, costs and priority.
•    Maintain the Preventive Maintenance work orders list for completion.
•    Maintain work order notification list for status and priority.
•    Review completed work orders, Collect and file, Record history.
•    Assist in the scheduling of contractor(s) for equipment repairs/rebuild work.
•    Maintains “Preventive Maintenance Compliance” by reporting weekly and monthly Planned & unplanned maintenance reports.
•    Maintain PM maintenance work order files and corrective action work orders for critical equipment.
•    Measures the maintenance backlog in its various forms and maintains a list of backlog ready work.
•    Provide the Maintenance Manager and the Maintenance Supervisor with the necessary reports, measurements, progress of work orders, planned work, and repetitive problems necessary to manage the department.
•    Develop and sustain Preventive Maintenance parts inventory list (continuous improvement).
•    Estimate costs of personnel, parts, and supplies to be used during weekly scheduled maintenance.
•    Estimate cost of personnel, parts, and supplies to be used during a schedule shutdown.
•    Assists the Maintenance Manager and the Maintenance Superintendent in annual budget preparation as it relates to safety and maintenance of facilities, grounds, and equipment.
•    Keeps abreast of latest manufacturing technologies and systems and engineering concepts to continually improve plant performance.

Other Duties:
•    Approve purchase orders of parts and equipment.
•    Operate within established budget.

Education/ Experience/ Skills Required 
•    Ability to read, write, speak, and comprehend English.
•    High school, technical school preferred.
•    Minimum of 3 years’ experience in food plant maintenance with 2 years at a maintenance II level.
•    Working knowledge of all tools and welding techniques for training purposes.
•    Working knowledge of TPM
•    SAP Maintenance Knowledge

Food Defense responsibilities 
Engage in our “if you see something, say something” Food Defense Program. This will include any necessary training requirements upon hire, then annually. Employee must follow all aspects of the Food Defense Plan and have specific training in their area. Responsibilities to include the following.
•    Ensure that there are no chemicals and non-food grade lubricants or physical contaminants in the processing areas and report immediately to Supervisor if there is any infraction
•    Ensure that no personal belongings are stored in the processing areas and report immediately to Supervisor if there is any infraction
•    Report immediately to Supervisor if there are any suspicious activities or anything that seems not normal to you.
•    Ensure that employees, visitors and contractors, are wearing the Company approved uniform and are following GMP and any other applicable Company policies. Report immediately to Supervisor if there is any infraction.
•    Report immediately to Supervisor if there is any unescorted visitor or contractor seen in the processing area
•    Conduct food defense Mitigation Strategy Inspection(s) at Actionable Process Steps ( upon relevant training), whenever assigned.

Required PPE 
Bump cap, hearing protection, hair net, beard net, gloves, slip resistant, steel toe shoes, face mask, face shield

Quality Assurance Responsibilities
The employee is responsible for complying with the Standard Operating Procedures:
•    Good Manufacturing Procedures
•    Plant Rules and Regulations
•    OSHA Regulations
•    SQF Requirements and Regulations

Skill Set
•    Ability to add, subtract, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals.
•    Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
•    Excellent communication skills.
•    Ability to read and interpret documents such as safety rules, blueprints, operating and maintenance instructions, and procedure manuals.
•    Ability to write routine reports and correspondence.
•    Ability to speak effectively before groups of customers or employees of organization.
•    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
•    Ability to deal with problems involving several concrete variables in standardized situations.
•    Knowledge of plant operational & mechanical system.
•    Demonstrated knowledge and application of the SAP maintenance system.
•    Working knowledge of (TPM), FDA regulations, Good Manufacturing Practices (GMPs), sanitation processes/procedures and HACCP
•    Demonstrated knowledge of efficient and safe manufacturing operations to include product and associate safety, OSHA standards.
•    Demonstrated ability to analyze and resolve problems
•    Demonstrated mechanical aptitude, including the ability to disassemble and reassemble equipment

Training Requirements 
•    General Safety
•    Lock-Out Tag -Out
•    Quality System Awareness
•    Confined Space
•    Elevated maintenance or lifting
•    Rigging
•    Hot Work
•    SQF

Physical Requirements 
All requirements are subject to possible modification to reasonably accommodate individuals with a disability.
•    Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
•    Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
•    Stooping: Bending body downward and forward bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
•    Kneeling: Bending legs at knee to come to a rest on knee or knees.
•    Crouching: Bending the body downward and forward by bending leg and spine.
•    Crawling: Moving about on hands and knees or hands and feet.
•    Reaching: Extending hand(s) and arm(s) in any direction.
•    Standing: Particularly for sustained periods of time.
•    Walking: Moving about on foot to accomplish tasks, particularly for long distances.
•    Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
•    Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
•    Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
•    Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole arm as in handling.
•    Grasping: Applying pressure to an object with the fingers and palm.
•    Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
•    Talking: Expressing or exchanging ideas by means of the spoken word. Includes activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
•    Hearing: Ability to hear verbal communication in a noisy environment.
•    Vision: Ability to see in order to operate/repair machinery and equipment and drive vehicles.
•    Repetitive motions: Substantial movements (motions) of the wrists, hands and/or fingers.

Degree of physical exertion required for the position.
•    Medium Work: Exerting up to 50 lbs. of force occasionally and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects

Environmental conditions the employee will be subject to in this position.
•    Inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes.
•    Outside environmental conditions: No effective protection from weather.
•    Both environmental conditions: Activities occur inside and outside.
•    Noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
•    Vibration: Exposure to oscillating movements of the extremities or the whole body.
•    Hazard: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
•    Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dusts, mists, gases or poor ventilation.
•    Oils: There is air and/or skin exposure to oils and other cutting fluids.
•    Humidity: Exposure to humid conditions ranging from 70 to 92 percent's

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