Manager of Administrative Services

MAC Incorporated

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Manager of Administrative Services Commerce, California
Job Ref:
36195

POSITION TITLE:    Manager of Administrative Services

DEPARTMENT:     Human Resources and Accounting  

REPORTS TO:    Director of Finance and Admin. Services

SUPERVISES:    Accounting Coordinator, Accountant and HR Generalist

TYPICAL POSITION FUNCTIONS:
Support management and employees by administering and managing company accounting and human resources departments.

PRIMARY POSITION DUTIES AND RESPONSIBILITIES:
Accounting:
•    Maintain company’s general ledger and financial subsystems.
•    Supervise the administrative and accounting staff (including payroll, accounts payable, cash application, credit and collection, cost accounting, and fixed asset management).
•    Coordinate and prepare for internal and external financial and statutory audits.
•    Record, communicate and reconcile intercompany transactions.
•    Manage company’s cost accounting system requiring an understanding of the organization’s operations as they relate to cost factors.
•    Assist management to understand inventory valuation and overhead distribution especially as it relates to product costs.
•    Participate in cost reduction programs and analysis of proposed operational changes.
•    Prepare managerial and statutory reports.
•    Prepare and provide timely and accurate financial information to local and corporate management.
•    Analyze financial results and assist management in obtaining an understanding of the division’s financial performance.
•    Participate in the preparation of division budgets and financial plans.
•    Reconcile and analyze balance sheet accounts including recommendations to Sr. Management regarding proper valuations.
Human Resources:
•    Supervise HR staff
•    Facilitate benefit selection and management including open enrollment activities and 401k audit
•    Coordinate with HR personnel for 401k regulated communication
•    Oversee recruiting activities
•    Monitor annual review and merit increases
•    Monitor union contractual increases per contract
•    Develop and implement employee programs to encourage and sustain employee engagement
•    Coordinate Event Planning Committee
•    Update Roles and Skills in Cebos Training Management Module
•    Coordinate Expatriate arrangements including right to work permits
•    Assist with Employee Development efforts
•    Coordinate LOA payments per company policy and legal requirements
•    Assist company in labor law compliance
•    Other tasks as assigned by management.

COMPANY REQUIRED COMPETENCIES:
•    Position holder will have a high school diploma or equivalency.
•    Ability to speak and comprehend the English language as determined through appropriate testing and/or the interview process.
•    Able to read and comprehend and to legibly write the English language as determined through appropriate testing and/or the interview process.
•    Mathematics and reasoning skills as determined through applicable aptitude and achievement tests.
•    A position in areas, such as the maintenance department where specific skills such as electrical knowledge are required, will require documented evidence of competency in those skills.

POSITION REQUIRED COMPETENCIES:
•    Minimum of a BS degree in Human Resources or Business Administration
•    2 years’ experience in a business or services setting covering a wide range of benefits and administration
•    Demonstrated successful leadership, and interpersonal skills in a team-oriented environment
•    Knowledge and implementation of Federal, State and Local employment regulations
•    Ability and experience working with confidential and personal information
•    Knowledge of the Internet and computer technologies (Excel, Word, Etc.)
 

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